The company is in the pharmaceutical industry and are looking for an assistant finance manager.
DUTIES & RESPONSIBILITIES
Month End Processes and Invoicing
Manage and approve journals and financial debtors invoicing and ensure that these are according to the reporting requirements
Monitor the reversal of previous months reversing journals to ensure accurate reporting
Detailed month-end review and analysis of general ledger and trial balance for reasonableness and accuracy of the amounts
Ensure the month end close is controlled and aligned to proper cut-off procedures by performing checks and controls to ensure completeness and accuracy of transactions
Collaborate with the Reporting Finance Manager to ensure reporting timelines are met
Analyse and understand actual data within the accounting records to ensure completeness, accuracy and validity of the financial statements
Review monthly reconciliations of balance sheet accounts within your responsibility and ensure that any long outstanding items are cleared timeously
Review submission of subsidiary management accounts before submission to Commercial Finance and Holdings team
Ensure submission of dormants management accounts to Holdings team
Analyse distribution and logistics fee variances against forecasts and budgets (monthly and year-to-date)
Analyse and submit VAT calculations and resulting variances and provide commentary to Tax team
Budgets and Forecasts
Perform distribution and logistics fees budgets and forecasts calculations
Manage and oversee the preparation of Balance Sheet budgets and forecasts
Manage and oversee the preparation of Below the line Income Statement entries for budget and forecasts
Manage, oversee and review the submission of budgets, forecasts and 5 year plans, within your areas of responsibility, to Holdings team
Manage and oversee active collection of financial debtors amounts due to the company
Manage and oversee the preparation, calculation and payments of quarterly royalty payments
Manage and oversee the calculation and disclosure of finance leases
Ensure creditors are paid timeously by authorising and releasing creditors payments on time, as per agreements with Accounts Payable department
Ensure that costs roll up requests are fulfilled on time, every time and resulting invoices are received or sent to external parties
Provide necessary response to audit queries and investigate and resolve audit differences and other audit issues
Monitor, resolve and present all audit findings to management on a quarterly basis
Oversee the maintenance of the accounting system and trial balance (GL account opening, cost centre opening, mapping of accounts, closing of accounting periods, roll forward of closing balances)
Take accountability of the team through planning and coordinating tasks. All work will be filtered through you. You will delegate, plan and deliver on tasks. Lead the team, guide the team and give direction.
Manage the performance of your team through conducting regular performance reviews and providing guidance and support.
Deal with team issues as and when they arise to promote a harmonic environment within Central Finance.
Understand and be able to explain and advocate for behavior that will contribute to a gold standard finance team.
Swiftly resolve team conflicts.
Constantly seek new and more efficient ways of improving your team’s and the organization’s performance.
Provide technical expertise and guidance for the end-to-end General Ledger function
Plan knowledge management and ensure backup resourcing to avoid loss of knowledge/information due to attrition
Maintain SOPs for the area under your responsibility